SkillProof: Systems Architecture — Printable Slide Deck
How SkillProof keeps skill records trustworthy
A high-level technical overview for school IT, CTE leadership and privacy reviewers.
What this presentation covers
- How users reach SkillProof and sign in
- How classrooms, courses and lessons are organized
- How work is submitted, graded and verified
- How competency records and portfolios are kept
- Who can see what
- Privacy and rollout considerations
How a request moves through SkillProof
User
Teacher, student or invited supervisor.
Encrypted link
HTTPS to skillproofedu.com.
Sign-in & role
Identity and role are checked.
Classroom scope
Only that classroom's records are returned.
Everyone who sees records signs in
Teachers
Sign in to manage classrooms, grading and verification.
Students
Sign in to see their own lessons, work and portfolio.
Supervisors
Join only by school invitation.
Invite-only classrooms
Join codes
Students join with a code from their teacher.
Teacher approval
Each student is approved before joining.
No public listings
No public directories or class listings.
How a student joins
Code
Teacher shares a join code.
Request
Student signs in and requests to join.
Approve
Teacher approves the request.
Access
Student sees that classroom's content.
Courses, modules and lessons
Courses
Structured the way the program runs.
Modules & lessons
Organized units with reusable templates.
Scheduled release
Content appears when the teacher is ready.
From assignment to feedback
Assign
Teacher posts an assignment with a rubric.
Submit
Student submits work.
Queue
Work waits in the review queue.
Grade
Teacher grades and gives feedback.
A gradebook built for practical programs
Rubrics
Grade against clear criteria.
Points vs pass/fail
Kept separate in the gradebook.
Teacher-only edits
Only instructors change grades.
A competency becomes verified
Listed
The program lists the practical skills.
Performed
The student performs the skill.
Signed off
The instructor verifies it.
Recorded
It joins the student's record with date and verifier.
A record that can be trusted
- Each verification records who verified it and when
- History is kept as skills are added over time
- Verifications can be revoked where supported, with the change kept
- Students see their own history
- Instructors see their classroom's history
Instructor-verified is not an industry certification
Instructor-verified competency
- – Signed off by the student's instructor
- – Shows the skill was performed in the program
- – Recorded in SkillProof
Industry certification
- ✓ Issued by an outside certifying body
- ✓ SkillProof can store the documentation
- ✓ SkillProof does not issue it
Keep certification records together
Record
Note earned outside certifications.
Attach
Keep supporting documentation with the record.
Track
Track certifications and clinical hours.
Portfolios students own
Portfolio
Collect verified work and skills.
Resume
Build a resume from verified skills.
Consent to share
Shared only after teacher approval and consent.
Workplace learning, by invitation
Readiness
Career readiness checklists.
Placements & hours
Hours logged, approved by the teacher, totaled automatically.
Supervisors
Invited supervisors see and evaluate only their own students.
Who can see whose records
Instructors
- – Their classrooms' students and work
- – Grade, verify and approve hours
- – Approve portfolio sharing
Students & supervisors
- ✓ Students: their own records only
- ✓ Supervisors: only invited placements
- ✓ No public access
Private by default
No public profiles
No public directories or student pages.
Consent first
Sharing requires teacher approval and consent.
Minimal collection
Only what the program record needs.
How information is handled
- Encrypted in transit over HTTPS
- Stored with managed cloud infrastructure
- Encrypted at rest where the provider supports it
- Student data is not sold
- Detailed handling documentation available on request
Rolling out SkillProof
One program
Start with a single CTE program.
Skills list
Define the practical skills to verify.
Classrooms
Teachers create classrooms and approve students.
Expand
Turn on CareerPath and co-op when ready.
What IT should check
- Allow skillproofedu.com through the content filter
- Decide how students will sign in
- Plan supervisor invitations for co-op programs
- No device software required
- Request a deeper review during onboarding if needed
SkillProof architecture at a glance
- Invite-only, teacher-approved classrooms
- Instructor-only verification with history
- Verified skills are not industry certifications
- Portfolios shared only with consent
- Supervisors by invitation, limited to their students
Plan a SkillProof IT review
Schools requiring additional technical, privacy, or security documentation may request a more detailed review during onboarding.